Approvals App Now Available on Microsoft Teams.

Approvals in Microsoft Teams allows you to quickly and easily create, manage and share approvals directly from Microsoft Teams. This is currently being rolled out and will be available worldwide in the coming weeks.

microsoft teams approvals shown on tablet and mobile

How to create an approval in Teams:

You can access the approvals app from any chat or channel conversation or using the dedicated app entry point in the Teams left navigation bar. Simply fill in the details of the approval like the title, description, the users who need to approve it and hit ‘Send’. You can even add attachments or custom responses to tailor the request to your business needs.

Creating an approval within microsoft teams

These basic approvals created from Microsoft Teams do not require an underlying flow and act as a way to quickly manually send approvals to users within Teams.

How to approve / reject a request:

Once submitted the approvers are notified within Teams and can act on approval either from the chat directly using the Approvals card or from within the Personal app. They can quickly review the details of the approval right within Teams before making a decision to approve or reject the approval.

demonstrating approving a request in microsoft teams

How to manage approvals:

You view all your approvals in one place within the Approvals app in Teams. From here you can get an overview of key details such as the status, requestor and approvals. You can also drill into any approval to track its progress. Any approval you create using Power Automate will be available in this view, not just approvals created within Teams. This way you have a single place in Teams to manage approvals whether they were generated using a flow or manually using the Teams app.

approval requests within microsoft teams

Customising the approval processes:

You can always create and customize your own approvals processes by linking it to an automated or scheduled trigger or even customize the steps taken before and after your approval by creating your own flow. Microsoft has numerous templates for you to get started from that work with the over 350 connectors on our platform. Any approval created with a flow will also be available in the Approvals app in Microsoft Teams for you to view or act upon.

gif demonstrating setting up an approval request in power automate

Want more information?

If you’d like more information about Power Automate / Microsoft Teams, please get in touch via the contact form below, or email us at [email protected] / call us on 01908 038110.