Power Apps Use Cases and Examples.

Microsoft Power Apps is one of the tools within the Power Platform that enables businesses to build custom apps, to accommodate your specific needs or solve your problems when you cannot find a suitable off-the-shelf solution. If you are looking for Power Apps examples, then this blog will provide you with some ideas of scenarios where Power Apps can be created…

Examples of Power Apps…

Expense Approvals

Challenge: Expense approval processes can be time-consuming and stressful. Employees are often manually searching through paper receipts and inputting each transaction from the past month, whilst management are chasing to ensure they are up to date.

Solution: Create an expense approval app, which will allow you to:

  • Log and review expense claims
  • Management can approve or decline expense claims easily
  • Users can quickly upload images of their receipts directly to the app
  • Monitor pending expense claims
  • View expense history
expense report power app

Holiday Management

Challenge: Keeping track of your team’s holiday requests can be complicated, particularly with a large workforce. Tasks such as approving requests and monitoring employee holiday allowances can be simplified by creating a holiday management Power App.

Solution: Create a holiday management app, which will allow you to:

  • Employees can create leave requests and submit them to their managers
  • Managers can easily administer leave requests in a unified view
  • Easily track leave status and remaining holiday balance
  • Access from a mobile app
Holiday management Power App showing available balance
Holiday management Power App creating a holiday request
Holiday management Power App showing holiday approved

Field Service

Challenge: Field service personnel are often disconnected from the main office workforce and can be heavily reliant on paper documentation and phone communication. On top of this, the manual nature of processes and workflows presents challenges such as scheduling conflicts, customer delays and service delivery.

Solution: Create a field service app, which will allow you to:

  • Communicate in real-time
  • Access detailed scheduling and dispatch timings
  • Capture photos and report status updates
  • Access relevant documentation from remote locations
  • View customer correspondence history
  • Input task notes that automatically update against the customer records in the system
kelly roofing power app example
kelly roofing demonstrating an example of a power app

Other examples…

There are many other scenarios for which a Power App can be created. Below are a few examples of functionality that can be built into a Power App to solve specific challenges and enhance business efficiency…

Communication and Announcements

  • Publish news and info to employees and customers​
  • View announcements
  • Company-wide communications​
  • Learning or Product catalogues

Asset Management

  • Manage inventory or other assets        ​
  • Asset check-out​
  • Asset rollout​
  • Inventory management​
  • Supply order management​

Event Management

  • Manage registration, planning and executing events​
  • Attendance​
  • Attendee bios​
  • Registration​
  • Session scheduling​


  • Assign resources based on calendar availability​
  • Book a meeting room, tool or vehicle​
  • Find an available Sales Associate​​
  • Schedule customer meetings with staff members​

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Contact us…

Hopefully, this article has demonstrated the ways in which Power Apps can be used within a variety of business scenarios. If you have any questions about Power Apps or want to learn more about how we can support you, please contact us. Fill out the contact form below and a member of our team will be in touch shortly, or if you’d prefer, email us at [email protected] / call us on 01908 038110.